Legal

Privacy Policy

Last updated: March 3, 2026

1. Introduction

icebreakr (“we,” “our,” or “us”) is a professional networking productivity tool that helps students and new graduates connect with decision-makers through AI-personalized emails. This Privacy Policy describes how we collect, use, store, and protect your information when you use our service at icebreakr.app.

2. Information We Collect

From your sign-in provider

When you sign in with Google or Microsoft we receive your name and email address. Microsoft sending uses OAuth tokens. Gmail sending uses an app password you add in your profile.

From you directly

  • Resume text you upload, used to generate personalized and professional emails
  • Campaign setup details — target companies, job roles, and your career goals
  • The emails you review and approve before sending

3. How We Use Your Data

Everything we collect is used to operate icebreakr — nothing else. Specifically:

  • Your name and email identify your profile and are used to send the emails you approve from your account.
  • Your resume and campaign details are passed to our AI to generate personalized icebreaker copy.
  • OAuth tokens and Gmail app passwords are used solely to send the emails you have reviewed and approved inside icebreakr.

4. Gmail Sending via SMTP App Password

When you sign in with Google, icebreakr sends email through Gmail SMTP using your app password. We:

  • Do not read, scan, or store your inbox or any existing emails
  • Do not use Gmail data to train AI models or for any advertising purpose
  • Do not transfer or sell your Gmail data to any third party
  • Do not allow any person to read your Gmail data

Your Gmail app password is encrypted at rest and only used for SMTP authentication when sending emails you explicitly approve.

5. Data Storage and Security

  • OAuth access tokens are encrypted at rest using AES-256-GCM encryption.
  • All data is transmitted over HTTPS.
  • We do not store the body of emails sent through our platform beyond confirming delivery status.

6. Data Sharing

We do not sell or share your data, except with third-party service providers who help run the platform — specifically for database hosting, AI generation of email copy, and payment processing. Each provider receives only the minimum data needed to perform their function. No email inbox data is ever shared with any third party. We may also disclose data if required by law.

7. Data Retention

Your account, campaigns, contacts, and generated emails are retained while your account is active so you can review past campaigns. You can request deletion of your account and all associated data at any time in the icebreakr app.

8. Your Controls

  • Request access to, correction of, or deletion of your personal data by contacting us.
  • Revoke Google OAuth permissions at any time via Google Account Permissions. This will prevent icebreakr from sending emails on your behalf until you re-authenticate.

9. Changes to This Policy

We will update the “Last updated” date at the top of this page when changes are made. Continued use of icebreakr after changes constitutes acceptance of the updated policy.

10. Contact

Questions about this policy or how we handle your data: gavinkatz001@gmail.com